Discussion:
Advice on slimming down a guide; customized guides per customer??
(too old to reply)
Caroline Tabach
2018-10-08 12:22:43 UTC
Permalink
Hi,

I have converted the very large Word user guide to FrameMaker. I am using
Unstructured Frame 2017

This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.



The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)

The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.

Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused

I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the best
way to do this.

1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information. end
users will receive the guide with info about the box family, they will have
info about 15 boxes even if they only bought one

2. Redo the guide that I did and make the box families to be volumes, and
then each box is a chapter. .

This means it will be easy to add or remove boxes from the guide, this also
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of the
heading of all the paragraph styles, which might get complicated

3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and be
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated

What would you recommend?

Are there advantages and disadvantages of each method?

Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
e-mail: ***@gmail.com
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Robert Lauriston
2018-10-08 16:37:13 UTC
Permalink
My first thought would be to migrate to Flare or Paligo, which are
much better at that sort of reuse.

On Mon, Oct 8, 2018 at 5:24 AM Caroline Tabach
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am using
Unstructured Frame 2017
This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the best
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information. end
users will receive the guide with info about the box family, they will have
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes, and
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this also
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of the
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and be
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
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Robert Lauriston
2018-10-10 15:15:41 UTC
Permalink
Flare is old-fashioned locally installed single-user Windows software,
like FrameMaker.

On Wed, Oct 10, 2018 at 2:12 AM Caroline Tabach
We did look into that, but my understanding is that it is cloud based and therefore not appropriate for what we are doing.
Post by Robert Lauriston
My first thought would be to migrate to Flare or Paligo, which are
much better at that sort of reuse.
On Mon, Oct 8, 2018 at 5:24 AM Caroline Tabach
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am using
Unstructured Frame 2017
This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the best
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information. end
users will receive the guide with info about the box family, they will have
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes, and
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this also
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of the
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and be
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
_______________________________________________
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--
Caroline Tabach
Technical/Marcom Writer
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Etzel, Gary
2018-10-10 15:20:43 UTC
Permalink
Flare has a cloud-based component called MadCap Central that provides various, useful collaboration tools, but you don't have to buy/use that.


-----Original Message-----
From: Framers [mailto:framers-bounces+gary.etzel=***@lists.frameusers.com] On Behalf Of Robert Lauriston
Sent: Wednesday, October 10, 2018 11:16 AM
To: An email list for people using Adobe FrameMaker software. <***@lists.frameusers.com>
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??

Flare is old-fashioned locally installed single-user Windows software, like FrameMaker.
We did look into that, but my understanding is that it is cloud based and therefore not appropriate for what we are doing.
Post by Robert Lauriston
My first thought would be to migrate to Flare or Paligo, which are
much better at that sort of reuse.
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Lin Sims
2018-10-10 11:33:50 UTC
Permalink
My apologies if this response is late; I've been on vacation.

Assuming I understand the situation you are describing, I think your best
choice is number 2. There are a number of good guides that describe how to
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the ones by
Lester Smalley and Dan Emory and I can probably dig those up for you if you
can't find them on the web), and once those are set up all you have to do
is regenerate the book when you go to publish, which you'd have to do
anyway for the Table of Contents.

You might also want to look into using Groups, which I believe will let you
use individual files (your boxes) as sections of a chapter (your families)
without having to mess too much with the numbering scheme. I haven't used
Groups, though, so I can't provide too much advice on that. The only caveat
here is that each box will start on a new page, because that's how
FrameMaker handles files collected into a book.

I do not think text insets is a good choice here, since you would have to
relink the text insets every time you create a book depending on what's
used for a particular customer and that could get both tedious and error
prone depending on how many customers you have.
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am using
Unstructured Frame 2017
This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the best
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information. end
users will receive the guide with info about the box family, they will have
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes, and
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this also
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of the
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and be
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
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Lin Sims
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Lin Sims
2018-10-10 16:19:15 UTC
Permalink
As a thought, you could use put all the "boxes" into a chapter (family) and
control its appearance with conditions by marking the text for that "box"
with a condition named for the customer. Then all you have to do when you
create a book for a customer is set the Show Conditions to that customer's
name and regenerate. That's actually probably the simplest solution, and
FrameMaker is capable of handling dozens of conditions.
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your best
choice is number 2. There are a number of good guides that describe how to
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the ones by
Lester Smalley and Dan Emory and I can probably dig those up for you if you
can't find them on the web), and once those are set up all you have to do
is regenerate the book when you go to publish, which you'd have to do
anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let
you use individual files (your boxes) as sections of a chapter (your
families) without having to mess too much with the numbering scheme. I
haven't used Groups, though, so I can't provide too much advice on that.
The only caveat here is that each box will start on a new page, because
that's how FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would have to
relink the text insets every time you create a book depending on what's
used for a particular customer and that could get both tedious and error
prone depending on how many customers you have.
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am using
Unstructured Frame 2017
This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the best
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information. end
users will receive the guide with info about the box family, they will have
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes, and
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this also
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of the
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and be
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
This message is from the Framers mailing list
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Archives located at
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Lin Sims
--
Lin Sims
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Caroline Tabach
2018-10-10 18:14:38 UTC
Permalink
That sounds good.



Caroline Tabach
Post by Lin Sims
As a thought, you could use put all the "boxes" into a chapter (family) and
control its appearance with conditions by marking the text for that "box"
with a condition named for the customer. Then all you have to do when you
create a book for a customer is set the Show Conditions to that customer's
name and regenerate. That's actually probably the simplest solution, and
FrameMaker is capable of handling dozens of conditions.
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your best
choice is number 2. There are a number of good guides that describe how
to
Post by Lin Sims
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the ones by
Lester Smalley and Dan Emory and I can probably dig those up for you if
you
Post by Lin Sims
can't find them on the web), and once those are set up all you have to do
is regenerate the book when you go to publish, which you'd have to do
anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let
you use individual files (your boxes) as sections of a chapter (your
families) without having to mess too much with the numbering scheme. I
haven't used Groups, though, so I can't provide too much advice on that.
The only caveat here is that each box will start on a new page, because
that's how FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would have to
relink the text insets every time you create a book depending on what's
used for a particular customer and that could get both tedious and error
prone depending on how many customers you have.
On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach <
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am
using
Post by Lin Sims
Post by Caroline Tabach
Unstructured Frame 2017
This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the
best
Post by Lin Sims
Post by Caroline Tabach
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information.
end
Post by Lin Sims
Post by Caroline Tabach
users will receive the guide with info about the box family, they will have
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes,
and
Post by Lin Sims
Post by Caroline Tabach
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this also
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of
the
Post by Lin Sims
Post by Caroline Tabach
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and
be
Post by Lin Sims
Post by Caroline Tabach
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
This message is from the Framers mailing list
Visit the list's homepage at http://www.frameusers.com
Archives located at
http://www.mail-archive.com/framers%40lists.frameusers.com/
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Lin Sims
--
Lin Sims
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Send administra
Robert Lauriston
2018-10-10 19:15:55 UTC
Permalink
Managing lots of conditions can get pretty gnarly at the paragraph level.

Flare makes that kind of thing much easier.

On Wed, Oct 10, 2018 at 11:15 AM Caroline Tabach
Post by Caroline Tabach
That sounds good.
Caroline Tabach
Post by Lin Sims
As a thought, you could use put all the "boxes" into a chapter (family) and
control its appearance with conditions by marking the text for that "box"
with a condition named for the customer. Then all you have to do when you
create a book for a customer is set the Show Conditions to that customer's
name and regenerate. That's actually probably the simplest solution, and
_______________________________________________

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Se
Lin Sims
2018-10-10 20:34:14 UTC
Permalink
So long as you set up a system and stick to it, managing down to the
sentence level is possible. I've done it down to pluralizing words with far
more complicated needs than simply marking something for a particular
customer.

In any case, she's not asking for advice on alternate tools, she's asking
how to use FrameMaker to accomplish a task.
Post by Robert Lauriston
Managing lots of conditions can get pretty gnarly at the paragraph level.
Flare makes that kind of thing much easier.
On Wed, Oct 10, 2018 at 11:15 AM Caroline Tabach
Post by Caroline Tabach
That sounds good.
Caroline Tabach
Post by Lin Sims
As a thought, you could use put all the "boxes" into a chapter
(family) and
Post by Caroline Tabach
Post by Lin Sims
control its appearance with conditions by marking the text for that
"box"
Post by Caroline Tabach
Post by Lin Sims
with a condition named for the customer. Then all you have to do when
you
Post by Caroline Tabach
Post by Lin Sims
create a book for a customer is set the Show Conditions to that
customer's
Post by Caroline Tabach
Post by Lin Sims
name and regenerate. That's actually probably the simplest solution,
and
Post by Caroline Tabach
Post by Lin Sims
FrameMaker is capable of handling dozens of
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Archives located at
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Lin Sims
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Send administrative questi
Richard Melanson
2018-10-10 20:38:03 UTC
Permalink
Why am I reading on a FrameMaker list that other products do things better ??? Even if in your opinion they do, we don't need to hear it.


-----Original Message-----
From: Framers [mailto:framers-bounces+rmelanson=***@lists.frameusers.com] On Behalf Of Lin Sims
Sent: Wednesday, October 10, 2018 12:19 PM
To: Frame Users <***@lists.frameusers.com>
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??

As a thought, you could use put all the "boxes" into a chapter (family) and control its appearance with conditions by marking the text for that "box"
with a condition named for the customer. Then all you have to do when you create a book for a customer is set the Show Conditions to that customer's name and regenerate. That's actually probably the simplest solution, and FrameMaker is capable of handling dozens of conditions.
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your
best choice is number 2. There are a number of good guides that
describe how to use FrameMaker's numbering blocks to set up some
pretty complicated numbering schemes without too much difficulty (I'd
recommend the ones by Lester Smalley and Dan Emory and I can probably
dig those up for you if you can't find them on the web), and once
those are set up all you have to do is regenerate the book when you go
to publish, which you'd have to do anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will
let you use individual files (your boxes) as sections of a chapter
(your
families) without having to mess too much with the numbering scheme. I
haven't used Groups, though, so I can't provide too much advice on that.
The only caveat here is that each box will start on a new page,
because that's how FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would have
to relink the text insets every time you create a book depending on
what's used for a particular customer and that could get both tedious
and error prone depending on how many customers you have.
On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am
using Unstructured Frame 2017
This is a guide for a product which has general information about how
to use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I
am just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is
a chapter for each box family, with information about each of the
boxes in that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make
user guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the
SME how we can use Frame to make smaller guides. I am wondering about
the best way to do this.
1. Make 5 books each with one box family in it, which will contain
info about all the boxes in that family as well as the general
information. end users will receive the guide with info about the box
family, they will have info about 15 boxes even if they only bought
one
2. Redo the guide that I did and make the box families to be volumes,
and then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide,
this also means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of
the heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with
a chapter for each box family, but to have each box as a text inset,
and be able to create user guides per box. Highly customizing this,
but means I don't have to mess with the numbering, but maybe this
will make life complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
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homepage at http://www.frameusers.com Archives located at
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--
Lin Sims
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Robert Lauriston
2018-10-10 21:08:05 UTC
Permalink
Where but on a FrameMaker list would you find an expert opinion about
when it's the wrong tool for a particular job?

Doing complicated topic reuse using FrameMaker's conditional text is
possible, but it's a painful and time-consuming kludge compared with
tools that make it easy to assemble multiple books from a pool of
topics.

The tradeoff is that FrameMaker is better at PDFs than any of those tools.

On Wed, Oct 10, 2018 at 1:38 PM Richard Melanson
Post by Richard Melanson
Why am I reading on a FrameMaker list that other products do things better ??? Even if in your opinion they do, we don't need to hear it.
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Caroline Tabach
2018-10-11 05:21:39 UTC
Permalink
Currently the only thing they want to produce here is PDF, so that is an
advantage.

It is always useful to hear about other tools.
Post by Robert Lauriston
Where but on a FrameMaker list would you find an expert opinion about
when it's the wrong tool for a particular job?
Doing complicated topic reuse using FrameMaker's conditional text is
possible, but it's a painful and time-consuming kludge compared with
tools that make it easy to assemble multiple books from a pool of
topics.
The tradeoff is that FrameMaker is better at PDFs than any of those tools.
On Wed, Oct 10, 2018 at 1:38 PM Richard Melanson
Post by Richard Melanson
Why am I reading on a FrameMaker list that other products do things
better ??? Even if in your opinion they do, we don't need to hear it.
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Caroline Tabach
Technical/Marcom Writer
e-mail: ***@gmail.com
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Richard Melanson
2018-10-11 12:46:47 UTC
Permalink
That is a very good point. I withdraw my "opinion". :-)


-----Original Message-----
From: Framers [mailto:framers-bounces+rmelanson=***@lists.frameusers.com] On Behalf Of Robert Lauriston
Sent: Wednesday, October 10, 2018 5:08 PM
To: An email list for people using Adobe FrameMaker software. <***@lists.frameusers.com>
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??

Where but on a FrameMaker list would you find an expert opinion about when it's the wrong tool for a particular job?

Doing complicated topic reuse using FrameMaker's conditional text is possible, but it's a painful and time-consuming kludge compared with tools that make it easy to assemble multiple books from a pool of topics.

The tradeoff is that FrameMaker is better at PDFs than any of those tools.
Post by Richard Melanson
Why am I reading on a FrameMaker list that other products do things better ??? Even if in your opinion they do, we don't need to hear it.
_______________________________________________

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Caroline Tabach
2018-10-11 05:24:20 UTC
Permalink
Lin
thanks for getting back to me.

Are there people with experience with groups?

I will look up those numbering articles and think about either this
suggestion, or the suggestion of using conditional text.

I have to present the ideas to the SMEs next week
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your best
choice is number 2. There are a number of good guides that describe how to
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the ones by
Lester Smalley and Dan Emory and I can probably dig those up for you if you
can't find them on the web), and once those are set up all you have to do
is regenerate the book when you go to publish, which you'd have to do
anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let you
use individual files (your boxes) as sections of a chapter (your families)
without having to mess too much with the numbering scheme. I haven't used
Groups, though, so I can't provide too much advice on that. The only caveat
here is that each box will start on a new page, because that's how
FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would have to
relink the text insets every time you create a book depending on what's
used for a particular customer and that could get both tedious and error
prone depending on how many customers you have.
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am
using
Post by Caroline Tabach
Unstructured Frame 2017
This is a guide for a product which has general information about how to
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I am
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes in
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make user
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the SME
how we can use Frame to make smaller guides. I am wondering about the
best
Post by Caroline Tabach
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information.
end
Post by Caroline Tabach
users will receive the guide with info about the box family, they will
have
Post by Caroline Tabach
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes, and
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this
also
Post by Caroline Tabach
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of the
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and be
able to create user guides per box. Highly customizing this, but means I
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
This message is from the Framers mailing list
Visit the list's homepage at http://www.frameusers.com
Archives located at
http://www.mail-archive.com/framers%40lists.frameusers.com/
Subscribe and unsubscribe at
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--
Lin Sims
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Caroline Tabach
Technical/Marcom Writer
e-mail: ***@gmail.com
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Lin Sims
2018-10-11 15:14:06 UTC
Permalink
Hi Caroline,

I've only played with groups a folders a little, so there's not much I can
tell you. I can say that using a folder will change how your headings are
numbered, but using a group won't.
Post by Caroline Tabach
Lin
thanks for getting back to me.
Are there people with experience with groups?
I will look up those numbering articles and think about either this
suggestion, or the suggestion of using conditional text.
I have to present the ideas to the SMEs next week
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your best
choice is number 2. There are a number of good guides that describe how
to
Post by Lin Sims
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the ones by
Lester Smalley and Dan Emory and I can probably dig those up for you if
you
Post by Lin Sims
can't find them on the web), and once those are set up all you have to do
is regenerate the book when you go to publish, which you'd have to do
anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let
you
Post by Lin Sims
use individual files (your boxes) as sections of a chapter (your
families)
Post by Lin Sims
without having to mess too much with the numbering scheme. I haven't used
Groups, though, so I can't provide too much advice on that. The only
caveat
Post by Lin Sims
here is that each box will start on a new page, because that's how
FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would have to
relink the text insets every time you create a book depending on what's
used for a particular customer and that could get both tedious and error
prone depending on how many customers you have.
On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach <
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am
using
Post by Caroline Tabach
Unstructured Frame 2017
This is a guide for a product which has general information about how
to
Post by Lin Sims
Post by Caroline Tabach
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families (I
am
Post by Lin Sims
Post by Caroline Tabach
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there is a
chapter for each box family, with information about each of the boxes
in
Post by Lin Sims
Post by Caroline Tabach
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make
user
Post by Lin Sims
Post by Caroline Tabach
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the
SME
Post by Lin Sims
Post by Caroline Tabach
how we can use Frame to make smaller guides. I am wondering about the
best
Post by Caroline Tabach
way to do this.
1. Make 5 books each with one box family in it, which will contain info
about all the boxes in that family as well as the general information.
end
Post by Caroline Tabach
users will receive the guide with info about the box family, they will
have
Post by Caroline Tabach
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes,
and
Post by Lin Sims
Post by Caroline Tabach
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this
also
Post by Caroline Tabach
means it is possible to customize the guides per customers
The company are using heading numbering, so this means redoing all of
the
Post by Lin Sims
Post by Caroline Tabach
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above, with a
chapter for each box family, but to have each box as a text inset, and
be
Post by Lin Sims
Post by Caroline Tabach
able to create user guides per box. Highly customizing this, but means
I
Post by Lin Sims
Post by Caroline Tabach
don't have to mess with the numbering, but maybe this will make life
complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
This message is from the Framers mailing list
Visit the list's homepage at http://www.frameusers.com
Archives located at
http://www.mail-archive.com/framers%40lists.frameusers.com/
Subscribe and unsubscribe at
http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
--
Lin Sims
_______________________________________________
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Archives located at
http://www.mail-archive.com/framers%40lists.frameusers.com/
Subscribe and unsubscribe at
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--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
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Archives located at
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Subscribe and unsubscribe at
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--
Lin Sims
_______________________________________________

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j***@us.hsbc.com
2018-10-11 15:35:50 UTC
Permalink
I use GROUPS and FOLDERS all the time...I couldn't do my work without them.

-----Original Message-----
From: Framers [mailto:framers-bounces+john.x.posada=***@lists.frameusers.com] On Behalf Of Lin Sims
Sent: Thursday, October 11, 2018 11:14 AM
To: Frame Users <***@lists.frameusers.com>
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??

Hi Caroline,

I've only played with groups a folders a little, so there's not much I can tell you. I can say that using a folder will change how your headings are numbered, but using a group won't.
Post by Caroline Tabach
Lin
thanks for getting back to me.
Are there people with experience with groups?
I will look up those numbering articles and think about either this
suggestion, or the suggestion of using conditional text.
I have to present the ideas to the SMEs next week
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your
best choice is number 2. There are a number of good guides that
describe how
to
Post by Lin Sims
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the
ones by Lester Smalley and Dan Emory and I can probably dig those up
for you if
you
Post by Lin Sims
can't find them on the web), and once those are set up all you have
to do is regenerate the book when you go to publish, which you'd
have to do anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let
you
Post by Lin Sims
use individual files (your boxes) as sections of a chapter (your
families)
Post by Lin Sims
without having to mess too much with the numbering scheme. I haven't
used Groups, though, so I can't provide too much advice on that. The
only
caveat
Post by Lin Sims
here is that each box will start on a new page, because that's how
FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would
have to relink the text insets every time you create a book
depending on what's used for a particular customer and that could
get both tedious and error prone depending on how many customers you have.
On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach <
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am
using
Post by Caroline Tabach
Unstructured Frame 2017
This is a guide for a product which has general information about how
to
Post by Lin Sims
Post by Caroline Tabach
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families
(I
am
Post by Lin Sims
Post by Caroline Tabach
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there
is a chapter for each box family, with information about each of
the boxes
in
Post by Lin Sims
Post by Caroline Tabach
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make
user
Post by Lin Sims
Post by Caroline Tabach
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the
SME
Post by Lin Sims
Post by Caroline Tabach
how we can use Frame to make smaller guides. I am wondering about the
best
Post by Caroline Tabach
way to do this.
1. Make 5 books each with one box family in it, which will contain
info about all the boxes in that family as well as the general information.
end
Post by Caroline Tabach
users will receive the guide with info about the box family, they will
have
Post by Caroline Tabach
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes,
and
Post by Lin Sims
Post by Caroline Tabach
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this
also
Post by Caroline Tabach
means it is possible to customize the guides per customers The
company are using heading numbering, so this means redoing all of
the
Post by Lin Sims
Post by Caroline Tabach
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above,
with a chapter for each box family, but to have each box as a text
inset, and
be
Post by Lin Sims
Post by Caroline Tabach
able to create user guides per box. Highly customizing this, but means
I
Post by Lin Sims
Post by Caroline Tabach
don't have to mess with the numbering, but maybe this will make
life complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
This message is from the Framers mailing list
homepage at http://www.frameusers.com Archives located at
http://www.mail-archive.com/framers%40lists.frameusers.com/
Subscribe and unsubscribe at
http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com
--
Lin Sims
_______________________________________________
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Archives located at
http://www.mail-archive.com/framers%40lists.frameusers.com/
Subscribe and unsubscribe at
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--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
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Lin Sims
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Caroline Tabach
2018-10-11 16:54:16 UTC
Permalink
Can you expand?

Caroline Tabach
Post by j***@us.hsbc.com
I use GROUPS and FOLDERS all the time...I couldn't do my work without them.
-----Original Message-----
From: Framers [mailto:framers-bounces+john.x.posada=
Sent: Thursday, October 11, 2018 11:14 AM
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??
Hi Caroline,
I've only played with groups a folders a little, so there's not much I can
tell you. I can say that using a folder will change how your headings are
numbered, but using a group won't.
Post by Caroline Tabach
Lin
thanks for getting back to me.
Are there people with experience with groups?
I will look up those numbering articles and think about either this
suggestion, or the suggestion of using conditional text.
I have to present the ideas to the SMEs next week
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think your
best choice is number 2. There are a number of good guides that
describe how
to
Post by Lin Sims
use FrameMaker's numbering blocks to set up some pretty complicated
numbering schemes without too much difficulty (I'd recommend the
ones by Lester Smalley and Dan Emory and I can probably dig those up
for you if
you
Post by Lin Sims
can't find them on the web), and once those are set up all you have
to do is regenerate the book when you go to publish, which you'd
have to do anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let
you
Post by Lin Sims
use individual files (your boxes) as sections of a chapter (your
families)
Post by Lin Sims
without having to mess too much with the numbering scheme. I haven't
used Groups, though, so I can't provide too much advice on that. The
only
caveat
Post by Lin Sims
here is that each box will start on a new page, because that's how
FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would
have to relink the text insets every time you create a book
depending on what's used for a particular customer and that could
get both tedious and error prone depending on how many customers you
have.
Post by Caroline Tabach
Post by Lin Sims
On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach <
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker. I am
using
Post by Caroline Tabach
Unstructured Frame 2017
This is a guide for a product which has general information about how
to
Post by Lin Sims
Post by Caroline Tabach
use the product at the beginning, and a few chapters with general
information at the end.
The product is made up of 100 "boxes" which belong to 5 families
(I
am
Post by Lin Sims
Post by Caroline Tabach
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes, there
is a chapter for each box family, with information about each of
the boxes
in
Post by Lin Sims
Post by Caroline Tabach
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make
user
Post by Lin Sims
Post by Caroline Tabach
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the
SME
Post by Lin Sims
Post by Caroline Tabach
how we can use Frame to make smaller guides. I am wondering about the
best
Post by Caroline Tabach
way to do this.
1. Make 5 books each with one box family in it, which will contain
info about all the boxes in that family as well as the general
information.
Post by Caroline Tabach
Post by Lin Sims
end
Post by Caroline Tabach
users will receive the guide with info about the box family, they will
have
Post by Caroline Tabach
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes,
and
Post by Lin Sims
Post by Caroline Tabach
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this
also
Post by Caroline Tabach
means it is possible to customize the guides per customers The
company are using heading numbering, so this means redoing all of
the
Post by Lin Sims
Post by Caroline Tabach
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above,
with a chapter for each box family, but to have each box as a text
inset, and
be
Post by Lin Sims
Post by Caroline Tabach
able to create user guides per box. Highly customizing this, but means
I
Post by Lin Sims
Post by Caroline Tabach
don't have to mess with the numbering, but maybe this will make
life complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
_______________________________________________
This message is from the Framers mailing list
homepage at http://www.frameusers.com Archives located at
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Caroline Tabach
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j***@us.hsbc.com
2018-10-11 17:11:57 UTC
Permalink
I use groups and folders to control what modules are included in a book. I include and exclude depending on the type of book I'm producing.

-----Original Message-----
From: Framers [mailto:framers-bounces+john.x.posada=***@lists.frameusers.com] On Behalf Of Caroline Tabach
Sent: Thursday, October 11, 2018 12:54 PM
To: An email list for people using Adobe FrameMaker software. <***@lists.frameusers.com>
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??

Can you expand?

Caroline Tabach
Post by j***@us.hsbc.com
I use GROUPS and FOLDERS all the time...I couldn't do my work without them.
-----Original Message-----
From: Framers [mailto:framers-bounces+john.x.posada=
Sent: Thursday, October 11, 2018 11:14 AM
Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer??
Hi Caroline,
I've only played with groups a folders a little, so there's not much I
can tell you. I can say that using a folder will change how your
headings are numbered, but using a group won't.
On Thu, Oct 11, 2018 at 1:25 AM Caroline Tabach
Post by Caroline Tabach
Lin
thanks for getting back to me.
Are there people with experience with groups?
I will look up those numbering articles and think about either this
suggestion, or the suggestion of using conditional text.
I have to present the ideas to the SMEs next week
Post by Lin Sims
My apologies if this response is late; I've been on vacation.
Assuming I understand the situation you are describing, I think
your best choice is number 2. There are a number of good guides
that describe how
to
Post by Lin Sims
use FrameMaker's numbering blocks to set up some pretty
complicated numbering schemes without too much difficulty (I'd
recommend the ones by Lester Smalley and Dan Emory and I can
probably dig those up for you if
you
Post by Lin Sims
can't find them on the web), and once those are set up all you
have to do is regenerate the book when you go to publish, which
you'd have to do anyway for the Table of Contents.
You might also want to look into using Groups, which I believe will let
you
Post by Lin Sims
use individual files (your boxes) as sections of a chapter (your
families)
Post by Lin Sims
without having to mess too much with the numbering scheme. I
haven't used Groups, though, so I can't provide too much advice on
that. The only
caveat
Post by Lin Sims
here is that each box will start on a new page, because that's how
FrameMaker handles files collected into a book.
I do not think text insets is a good choice here, since you would
have to relink the text insets every time you create a book
depending on what's used for a particular customer and that could
get both tedious and error prone depending on how many customers you
have.
Post by Caroline Tabach
Post by Lin Sims
On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach <
Post by Caroline Tabach
Hi,
I have converted the very large Word user guide to FrameMaker.
I am
using
Post by Caroline Tabach
Unstructured Frame 2017
This is a guide for a product which has general information about how
to
Post by Lin Sims
Post by Caroline Tabach
use the product at the beginning, and a few chapters with
general information at the end.
The product is made up of 100 "boxes" which belong to 5
families (I
am
Post by Lin Sims
Post by Caroline Tabach
just calling them boxes for the sake of the example)
The FrameMaker book I made uses only chapters, not volumes,
there is a chapter for each box family, with information about
each of the boxes
in
Post by Lin Sims
Post by Caroline Tabach
that family.
Each customer only needs to user 4 or 5 "boxes", so we want to make
user
Post by Lin Sims
Post by Caroline Tabach
guides that are smaller and more focused
I have made a book with everything in it, and now I want to show the
SME
Post by Lin Sims
Post by Caroline Tabach
how we can use Frame to make smaller guides. I am wondering about the
best
Post by Caroline Tabach
way to do this.
1. Make 5 books each with one box family in it, which will
contain info about all the boxes in that family as well as the
general
information.
Post by Caroline Tabach
Post by Lin Sims
end
Post by Caroline Tabach
users will receive the guide with info about the box family, they will
have
Post by Caroline Tabach
info about 15 boxes even if they only bought one
2. Redo the guide that I did and make the box families to be volumes,
and
Post by Lin Sims
Post by Caroline Tabach
then each box is a chapter. .
This means it will be easy to add or remove boxes from the guide, this
also
Post by Caroline Tabach
means it is possible to customize the guides per customers The
company are using heading numbering, so this means redoing all of
the
Post by Lin Sims
Post by Caroline Tabach
heading of all the paragraph styles, which might get complicated
3. Another idea I had was to set the book up as described above,
with a chapter for each box family, but to have each box as a
text inset, and
be
Post by Lin Sims
Post by Caroline Tabach
able to create user guides per box. Highly customizing this, but means
I
Post by Lin Sims
Post by Caroline Tabach
don't have to mess with the numbering, but maybe this will make
life complicated
What would you recommend?
Are there advantages and disadvantages of each method?
Thanks for your ideas
--
Caroline Tabach
Technical/Marcom Writer
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Caroline Tabach
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